Why is Protocol Needed and Important

24th Prime Minister of Australia from 1991 to 1996. Known for his bold and often controversial style was photographed with his arm around the Queen's back.  In British royal tradition, touching the monarch is strictly regulated, and any deviation from this protocol is viewed as a significant faux pas.  This gesture by Keating was perceived by many as a sign of disrespect or a lack of awareness of royal customs.  The media frenzy that followed highlighted the cultural and procedural expectations surrounding interactions with royalty.
 
Protocol has a surprisingly broad range of definitions, all stemming from the same core concept: a set of guidelines.  In its most formal sense, protocol refers to the system of rules governing correct behaviours in official situations.  The Oxford Dictionary defines protocol as "a system of fixed rules and formal behaviour used at official meetings, usually between governments."  This could be anything from diplomatic protocol, which dictates how ambassadors interact with each other, to royal protocol, which outlines the proper way to address a king or queen.  Let’s understand it when addressing the Australian prime minister.
 
Addressing the Prime Minister in a letter:

• The Hon. First & Last Name,
• MP Prime Minister of Australia

Salutations in your letter:

• Dear Prime Minister,
• Yours faithfully,

 
Speaking to the Prime Minister:

• Prime Minister
• Mr./Ms. Surname

 
Where Is Protocol Practiced?
Protocols are followed in various settings, including diplomatic relations, professional environments, the armed forces, charities, royalty, cross-cultural relations, and sports.
 
Here are some examples of protocol practices today:

• Flag Protocols: Proper usage and display of the national flag (see Australian Flag Protocols).
• Invitations to State or Royal Events: Formal invitations following specific guidelines for state functions or royal occasions.
• Gift Giving: Rules for presenting and receiving gifts in government and business settings.
• Wearing Decorations: Guidelines on wearing medals and other decorations at official events.
• Seating Arrangements: Specific seating orders at events or photo shoots to reflect rank and protocol.

 
The Purpose of Protocol
Protocols serve as a communication tool to maintain order and ensure that processes run smoothly.  They are established for specific reasons and help avoid disruptions, ensuring respect and proper conduct in various formal and professional settings.  By understanding and adhering to protocols, individuals and organisations can navigate official and social interactions with grace and respect, reinforcing the importance of order and tradition in our daily lives.